Administrative Assistant, Dialysis Unit-O/P Satalite

Job Overview:

Attend nursing station and perform clerical duties, reception duties, and requisition supplies, equipment and services as directed.

Qualifications:

Required:

• High school diploma or equivalent
• Knowledge of medical terminology preferred
• Ability to perform all competencies of the position is required for employment in the position

Preferred:

• Previous experience in a hospital office setting preferred
• Bilingual English/Spanish

Scheduling Requirements:

• Shift-Day
• Monday-Friday
• Full Time

Essential Functions:

• Demonstrates knowledge of the hospital s accepted abbreviations and medical terminology
• Files diagnostic results and patient record reports on a timely basis, removing duplicate copies
• Performs the clerical activities associated with the admission, discharge, and transfer of patients, including copying medical records when the Medical Records Department is closed
• Maintains knowledge of the use of forms and paper requisitions in case of computer downtime
• Participates in on going staff development
• Notifies Registered Nurse of STAT orders
• Calls consultations as per physician s orders if not done so already by the physician
• Files admission, discharge, and transfer medical records in correct sequence
• Performs the clerical activities associated with the admission, discharge, and transfer of patients, including copying medical records when the Medical Records Department is closed
• Demonstrates the ability to use the clinical information system with minimal assistance
• Ensures that all forms in patient s medical record are labeled with the correct patient identification
• Prepares patient charts using all necessary forms
• Condenses patient records according to the medical record policy and procedure
• Performs other duties as requested
• Arranges transportation of patient to other health care facilities in collaboration with the Charge Nurse / Nurse Manager
• Accurately transcribes orders from the physician order form to the Clinical Information System
• Signs off orders upon completion of all transcriptions
• Notifies the Registered Nurse to verify the accuracy of all transcriptions
• Assures that all physician orders for medication have been faxed to the pharmacy
• Review discharge patient records for completeness and communicates deficiencies to Charge Nurse/Nurse Manager
• Places completed discharge chart in appropriate area for messenger pick-up
• Acts as a resource person for computer order entry
• Adds new forms and additional sheets to patient medical records as needed
• Communicates all messages received in the absence of requested personnel
• Files computerized printouts of transcribed orders for RN verification
• Identifies STAT orders as a priority and transcribes immediately

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.