Administrative Assistant

Defense Technology is seeking a detail-oriented and proactive Operations Administrative Assistant to join the team.

RESPONSIBILITIES:

• Greet Visitors and Vendors
• Mail Run to our Street Box & PO Box (2 to 3 times a week)

• Analyze and update labor operation hours
• Generate a weekly efficiency report and distribute to departments
• Schedule lunches for visitors
• Monitor monthly inventory levels and implement cycle count programs
• Participate in physical inventory process
• Analyze monthly manufacturing variances
• Analyze inventory reserves
• Partner with Manufacturing to prepare reports
• Track Cap-Ex project spend and submissions
• Substantial portion of this position will involve participating in teams driving process improvements within the operations area as well as, the finance organization
• Assist off site HR with new tasks and initiatives
• Perform all other ad hoc duties as assigned by Group Manager
• Work closely with manufacturing supervisors on assigned projects
• Ensure vehicle tags are up to date
• Assist HSE with document control and reporting
• Run weekly cycle count program
• Organize group lunches and facility parties

EDUCATION:

• Associate's degree preferred. Relevant Experience is needed.

QUALIFICATIONS:

• 1-5 years of general work experience
• 1-5 years of experience in manufacturing experience using D365 ERP system a plus
• Experience with Microsoft Business Suite with a strong knowledge in Excel.
• Excellent analytical skills
• Strong interpersonal and communication skills
• Demonstrated leadership skills
• Strong problem solving and analytical skills
• Self-motivated with the ability to manage time on a project basis
• Willingness to learn and grow
• Excellent writing, speaking and presentation skills
• Ability to communicate clearly and concisely