Grant and Contract Administrator III, Physiology (Temporary) (Part-Time)

Do you excel in post-award grant management? Do you enjoy being part of a business office team that encourages professional development while providing excellent customer service? Do you possess a positive attitude? Are you able to work in a fast-paced environment and demonstrates creativity, flexibility, initiative, and teamwork? Do you enjoy assisting with the grant management of life changing medical research? If yes, please consider applying for our temporary Grant and Contract Administrator III position.

The Grant and Contract Administrator III in the Department of Physiology plays a strategic role in independently performing post-award grant accounting activities for all grants and contracts in the Department, requiring expert knowledge and professional application of accounting principles, practices and techniques in accordance with industry standards, current laws, and university policy. This position maintains comprehensive knowledge of the department's sponsored projects portfolio sufficient to interpret and advise Principal Investigators (PIs) on a wide-range of sponsored projects issues including post-award budget management support. They will provide expertise to faculty, staff, and other stakeholders on financial and administrative policies and regulations to facilitate consistent and effective practices as well as compliance with sponsor, government, ABOR, and university directives. Duties including reviewing and approving expenditures, monitoring budgets, calculating indirect costs, coordinating cost share efforts, oversight of sub-awards, processing payroll adjustments and assisting with financial reports.

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

• Prepares and presents monthly grant expenditure
  tracking reports for assigned grants/projects/programs for principal
  investigators and departmental financial team. These include expenditures
  to date, projected expenditures, and projected ending balances for
  approximately 60-80 active sponsored projects (federal, foundation, and
  industry sources) including one Center grant, and grants with multiple
  subawards.
• Prepares detailed and complex financial analysis of
  assigned accounts to problem solve, identify areas of concern, document
  for audit purposes, and recommend a course of action to resolve any
  issues. Analyze situations that arise and use judgment to interpret grant,
  contract, and University regulations.
• Facilitates monthly meetings with faculty to
  communicate the monitoring of grant expenditures and balances, and advise
  on other related non-sponsored financial accounting matters and make
  adjustments as needed.
• Manages
  multiple subaward Agreements including initiating subaward paperwork, receipt
  and approval of invoices, and tracking subaward payments as necessary.
• Reviews
  and monitors spending activity on assigned accounts and reconcile account
  activity on a monthly basis; resolve accounting issues identified during
  reconciliation.
• Monitors FTE for award Principal Investigators and Key
  Personnel to ensure compliance with award and proposal requirements, as
  well as Departmental, University, and Federal policies.
• Serves as liaison between the principal investigator
  and the Sponsored Projects Office, interpreting and explaining policy and
  procedural requirements. Work within the team to provide information to
  resolve gaps in processes or procedures.
• Works with Assist Dept Admin in the management of and
  performs monthly reconciliations of departmental (including state,
  indirect cost recovered, designated and gift funds) account revenue and/or
  budget vs. expenditures to University and UA Foundation systems utilizing
  UAccess Financials and UAccess Analytics.
• Submits expense corrections as needed.
• Monitors payroll expenditures, cost share and effort
  reporting across all funds.
• Requests Salary Expense Transfers (SETs) as necessary
  to move expenses to appropriate accounts. Provides ad-hoc reports to
  Department Head, Department Administrator and Principal Investigators upon
  request.
• Performs accounts payable and accounts receivables
  functions.
• Audits and approves/denies requisitions for
  grant-related expenditures.
• Identifies and resolves problems, assures appropriate
  and timely correction of expenses that posted incorrectly.
• Serves as PCard Liaison for the Department and approves
  all P-card transactions charged to Sponsored Projects or other PI-owned
  funds. Mentors and trains Administrative Support Assistant.
• Pay invoices; submit external awards; approve financial
  transactions, submit expense reimbursements as backup to Admin Support
  Professional and Admin Assistant as needed.
• Provides technical assistance and advice to
  Administrative Associate in all aspects of his/her duties.
• Manage semi-annual effort certification process.

• Bachelor's degree or equivalent advanced learning
  attained through professional level experience required.
• Five (5) years of relevant work experience, or
  equivalent combination of education and work experience required.