Executive Assistant - Hybrid

WPS Health Solutions
dental insurance, paid time off, 401(k), remote work
United States, Wisconsin, Madison
Jan 11, 2025
Description Role Snapshot Our Executive Assistant will provide high-level administrative support for 2 to 3 members of the leadership team to ensure they can efficiently, complete key tasks, and drive company initiatives. This entails attention to detail, solid organizational skills, and the ability to meet tight deadlines while managing multiple critical requests across teams and working closely with others throughout the organization. The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements. This position requires application of discretion, confidentiality, and the ability to exercise sound decision-making at all times. In addition, this role will: Manage complex calendars and scheduling Manage expense report coordination and submission Arrange business travel and coordinate meetings on-site, off-site, hybrid, and virtually Prepare responses to routine correspondence and inquires Utilize various business applications to prepare correspondence, reports, presentations, agendas, and meeting minutes Provide onsite support of meetings Salary Range $75,000 - $85,000 The base pay offered for this position may vary within the posted range based on your job-related knowledge, skills, experience, and may fall outside of this range. Work Location This is a full-time Hybrid position will work in our Madison, WI Corporate Office at least 3 days a week (remote days can change from week to week depending on needs). Address: WPS Corporate Center Building - 1717 W. Broadway in Madison, WI How do I know this opportunity is right for me? If you: Are confident, enthusiastic, resourceful, tech-savvy, forward-thinking, self-motivated, and a creative problem solver Have the ability to develop solutions to support a high performing and fast paced sales team Excel at independently making decisions Are motivated, with a proven history of high performance and the ability to operate under pressure Can communicate clearly and concisely with polish and poise at any level both verbally and in writing Have demonstrated ability to prioritize and handle multiple assignments while maintaining a commitment to deadlines and long-term goals Can identify and intervene before a matter becomes a large issue React with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture Excel at being able to decipher competing priorities Are confident in setting up and troubleshooting meeting technology (i.e. MS Teams, Webex, etc.) What will I gain from this role? Being a key contributor on many diverse projects and processes that support WPS key initiatives Learning and developing in a fast-paced environment that is growing and evolving through innovation, automation and process improvement Deeper understanding of the health insurance and government contracting industries Engagement with our leadership team Experience working in an environment that serves our Nation's military, veterans, Guard and Reserves and Medicare beneficiaries Working in a continuous performance feedback environment Minimum Qualifications High School Diploma or equivalent 5 or more years of experience in a corporate environment Preferred Qualifications 3 or more years of Executive Assistant experience Background in supporting high-performing sales teams Strong knowledge in Microsoft Office specifically Outlook, Teams, Word, Excel, and PowerPoint Strong knowledge in meeting technology tools Time management and prioritization skills Strong verbal and written communication skills Strong organizational skills Independent problem-solving and decision-making skills Interpersonal skills Remote Work Requirements High speed cable or fiber internet Minimum of 10 Mbps downstream and at least 1 Mbps upstream internet connection (can be checked at https://speedtest.net) Please review Remote Worker FAQs for additional information Benefits Hybrid and on-site work options available Performance bonus and/or merit increase opportunities 401(k) with a 100% match for the first 3% of your salary and a 50% match for the next 2% of your salary (100% vested immediately) Competitive paid time off Health insurance, dental insurance, and telehealth services start DAY 1 Employee Resource Groups Professional and Leadership Development Programs Review additional benefits: (https://www.wpshealthsolutions.com/careers/fulltime_benefits.shtml) Who We Are WPS Health Solutions is a leading not-for-profit health insurer and federal government contractor headquartered in Wisconsin. WPS offers health insurance plans for individuals, families, seniors, and group health plans for small to large businesses. We process claims and provide customer support for beneficiaries of the Medicare program and manage benefits for millions of active-duty and retired military personnel across the U.S. and abroad. WPS Health Solutions has been making health care easier for the people we serve for more than 75 years. Proud to be military and veteran ready. Culture Drives Our Success WPS' Culture is where the great work and innovations of our people are seen, fueled, and rewarded. We accomplish this by creating an inclusive and empowering employee experience. We recognize the benefits of Diversity, Equity, and Inclusion as an investment in our workforce-both current and future-to effectively seek, leverage, and include diverse perspectives that fuel agility and innovation on high-performing teams. This results in people bringing their authentic selves to work every day in an organization that successfully adapts to business changes and new opportunities. We are proud of the recognition we have received from local and national organization regarding our culture and workplace: WPS Newsroom - Awards and Recognition Sign up for Job Alerts FOLLOW US! Instagram LinkedIn Facebook Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)