3rd Party Contract Manager - Remote

COMPANY INTRODUCTION

Alvest is a global leader in the manufacturing and distribution of airport ground support equipment, operating through its key entities TLD, Smart Airport Services (SAS), and Alvest Equipment Services (AES), with consolidated sales exceeding 1 billion USD. AES specializes in providing maintenance, rental, and overhaul services to customers worldwide. Operating in 10 countries and continuing to expand, AES is a growing force in the industry. Its North American operations, which include coverage of Canada, represent the largest segment of the AES division, with projected 2024 sales surpassing 70 million USD.

Salary: The expected pay rate for this position is $80,000-$85,000.00 per year. The actual pay rate offered may vary on multiple factors including, but not limited to, experience, knowledge, skills, certifications and/or location.

COMPANY BENEFITS

• Medical, Dental and Vision
• Company Provided Short Term and Long Term Disability Insurance
• Company Paid Life Insurance & Accidental Death and Dismemberment
• 11 Paid Holidays + Your Birthday
• PTO - Minimum 3 weeks per year
• Annual Profit Sharing Bonus
• 401(K) and Roth Matching
• Employee Assistance Program
• Tuition Reimbursement
• Free Safety Shoes and Prescription Safety Glasses

POSITION SUMMARY

The 3rd Party Contract Manager is responsible for overseeing contract agreements in an assigned region. Their main tasks include ensuring compliance with agreements, minimizing risks, and maximizing business opportunities. They will collaborate with internal departments and external stakeholders to supervise contracts and monitor vendor performance indicators in multiple cities. Additionally, they will identify and address service issues, work with budgetary finance teams, approve vendor invoices, inspect and audit Ground Support Equipment maintenance, and manage records for stations through reporting systems.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

(Other duties may be assigned and are not limited to the following)

• Manage multiple contracts across the US, including GSE maintenance on equipment for multiple customers.
• Risk Assessment during station visits, understand where the opportunities lie for improvement.
• Collaborate with internal and external stakeholders to negotiate and re-evaluate current contracts with regard to delivery and service.
• Develop and maintain strong vendor and supplier relationships, including parts distributors, off-site repair facilities, and OEM suppliers, while providing regular updates to the Supply Chain Manager
• Monitor contract compliance, including timely maintenance response, use of CMMS software to optimize repairs and maintenance, verifying repairs are within expectations of contractual standards.
• Ensure the contract database is consistently accurate and current, encompassing external vendors and companies engaged in business with AES.
• Evaluate and manage contract changes, amendments, and extensions, identifying potential opportunities for utilizing insourced labor versus contract labor and conduct financial assessments of existing contracts.
• Work closely with the VP of Business Development and internal legal counsel to review complex contracts, address legal matters, and ensure adherence to relevant laws and regulations.
• Liaise with cross-functional teams, finance, operations, and sales, to ensure contracts align with business requirements and objectives.
• Identify opportunities for process improvements and implement best practices related to contract management and administration.

QUALIFICATIONS AND EXPERIENCE:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's degree, or equivalent; 4 - 8 years related work experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job
• Proven experience as a Contract Manager or similar role, preferably in a fast-paced corporate environment
• Strong understanding of aviation and ground support equipment, and/or automotive fleet repair
• Exceptional attention to detail and ability to manage multiple contracts simultaneously
• Proficient CMMS systems (EBIS, AssetWorks, EAM or other Infor products)
• Familiarity with aviation industry-specific regulations and compliance requirements

OTHER SKILLS AND ABILITIES:

• Computer and office programs knowledge (Excel, Word, PowerPoint, Outlook)
• Strong analytical skills and problem solving abilities
• High attention to detail
• Strong ethical practices
• Composure under pressure
• Excellent written and verbal communication skills
• Excellent interpersonal and negotiation skills with a proven ability to create and maintain positive working relationships with vendors, suppliers, shippers, and customers.
• Strong customer service skills
• Ability to work both as a team and/or independently
• Must be able to read and speak the English language
• Must have a valid driver's license
• No travel restrictions, position requires 50% travel
• Legally authorized to work in the United States

Physical Requirements: Moderate physical demands are required to perform the essential functions of the position. Work effort principally involves sitting or standing for extended periods of time to perform work tasks, with intermittent periods of walking. May be exposed to repetitive motion and vision to monitor. Must be able to lift up to 20 pounds at a time and may occasionally be required to bend, kneel, crouch, push/pull or reach for objects such as parts, boxes, books, and/or office equipment. Work is performed in an office environment, relatively free of unpleasant environmental conditions or hazards. May be exposed to loud noises, fumes, exhaust or other odors when on shop/factory floors.

Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

This is a non-management position
This is a full time position