Executive Assistant (Flexible Hybrid)

Join our
dynamic team as an experienced Executive Assistant, where you'll play a pivotal
role in supporting the executive office within the Department of Medicine.
Reporting directly to the Executive Director, Office of the Chair of Medicine, your
responsibilities will include managing multiple calendars, orchestrating a
high-volume of virtual and in-person meetings, providing support for important
strategic initiatives, and coordinating department events.

In this
role, you will also manage
office operations to ensure efficiency and effectiveness, prepare and organize
meeting agendas and minutes, create presentations, and maintain essential documents
and databases. Acting as a key liaison, you will facilitate communication
between the Executive Director, division administrators, and division chiefs. Additionally,
you'll have the opportunity to contribute to special projects as needed.

UCLA Health
salary range for this position is $76,200.00 - $158,800.00/annually. Please
note that the department's target pay range is $76,200.00 - $117,500.00/annually.

Required:

• Bachelor's degree in
  related area and / or equivalent experience / training.
• Interpersonal skills
  including verbal and written communication, active listening, critical
  thinking, persuasiveness, advising and counseling skills.
• Knowledge of a variety
  of administrative operational activities such as event planning, basic
  fundraising processes, risk management planning, website design, accounting and
  payroll, and contracts and grants regulations and guidelines.
• Solid knowledge of
  common computer applications/programs.
• Ability to use
  discretion and maintain confidentiality.
• Strong skills in
  short-term planning, analysis, problem-solving, and customer service.