Administrative Coordinator

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go tomed.nyu.edu, and interact with us onLinkedIn,Glassdoor,Indeed,Facebook,TwitterandInstagram.

Position Summary:
We have an exciting opportunity to join our team as a Administrative Coordinator.

In this role, the successful candidate will be responsible for coordinating/managing administrative activities for staff and ensures efficient administrative operations

Job Responsibilities:

• Performs other duties as assigned
• Coordinates the day to day activities of all offices including but not limited to supply/inventory/equipment management payroll scheduling and clinical/regulatory compliance and refund/correspondence processing Develops policies procedures and systems which ensure productive and efficient administrative operations
• Maintains office efficiency by planning and implementing office space layouts and equipment needs
• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments
• Completes operational requirements by scheduling and assigning employees; following up on work results
• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends
• Maintains office staff job results by recruiting selecting orienting and training employees coaching counseling and disciplining; planning monitoring and appraising job results
• Maintains professional and technical knowledge by attending educational workshops;
• Maintains monthly newsletter and sends ad hoc communications to staff
• Demonstrates knowledge of the organization s Core Values and incorporates them into the performance of duties
• Supports Leadership in problem solving and project planning/coordination to ensure efficient services Assists in the development and execution of goals and objectives and serves as a primary point of contact for all administrative issues
• Maintains schedules/calendars screens and handles telephone communications; evaluates incoming and outgoing correspondence and prepares responses as appropriate Organizes and facilitates meetings conferences and other special events including Employee Engagement activities as required including identifying needed resources and arranging for required support i e Technical A/V etc for meetings and events
• Researches and analyzes data related to administrative functions: supply/inventory management payroll scheduling budget clinical/regulatory compliance etc Prepares a variety of communications reports charts written documents etc detailing the findings which may be highly sensitive and confidential in nature
• Coordinates and oversees the day to day management of supplies equipment and facilities for the office as appropriate to include maintenance inventory management logistics security and related activities
• Gathers enters and/or updates data to maintain departmental records and databases as appropriate; establishes and maintains files and records for the office

Minimum Qualifications:
To qualify you must have a Bachelor s Degree required with 2 years of relevant experience or the equivalent combination of education and experience The successful candidate must also possess excellent interpersonal verbal and written communication and organizational skills Knowledge of standard office software is essential including proficiency with word processing spreadsheet and database software e g Microsoft Office preferred Ability to multi task and/or coordinate multiple assignments is required Ability to interpret and implement policies and procedures and effectively communicate detailed information to a diverse population both verbally and in writing; excellent problem solving skills is required

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $62,400.00 - $78,348.10 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here