Group Manager Operations and Services

Rutgers University

United States, New Jersey, Newark

Dec 21, 2024

Position Details

Position Information

Recruitment/Posting Title	Group Manager Operations and Services
Job Category	Staff & Executive - Facilities/Environmental/Maintenance
Department	IPO-Facilities Maintenance-Nwk
Overview	The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Group Manager Operations and Services for the Division of Institutional Planning & Operations (IP&O). Under the direction of the Campus Manager, Institutional Planning and Operations, ensures the efficient and effective operation and maintenance of all physical and real properties and equipment of the facility. Among the key duties of this position are the following: Determines requirements necessary to provide the maximum equipment and facilities operation at a minimum cost. Prepares budget for the maintenance and construction of the University Facilities and Capital Planning, highlighting additional staffing requirements and critical needs. Develops both short- and long-term project priorities. Conducts regularly scheduled meetings with facility administrators in order to upgrade service and discuss problems. Conducts routine inspection of University facilities and grounds to ensure the quality of maintenance and to identify problem areas. Continually upgrades the quality of the departmental staff, both hourly and salaried positions. Fills all vacancies in a timely manner with highly qualified candidates. Encourages self-development of the staff and utilizes both in-house and vendor training programs to upgrade skills. Develops back-up personnel for all key positions. Upgrades department communications. Develops and implements a three year strategic plan. Develops and implements a three year strategic plan and action programs for the Maintenance and Construction area. Identifies key issues plus action programs for staffing, training, safety, labor relations, facilities, energy conservation, customer service, capital, productivity, organization, affirmative action compliance, etc. Monitors and controls operations and maintenance within budgetary limitations. Enforces spending controls and routinely reviews operating reports in order to identify overspending in both the maintenance and capital areas. Takes corrective action, when necessary. SUMMARY: Under the direction of the Campus Manager, Institutional Planning and Operations, ensures the efficient and effective operation and maintenance of all physical and real properties and equipment of the facility. Monitors the planning/scheduling system and upgrades, when necessary. Develops and satisfactorily completes yearly personal and departmental objectives and reviews with the Campus Manager. Continually reviews progress and meets semi-annually with the Assistant Director to revise objectives, if necessary, and reviews status. At year-end submits completion report to the Campus Manager. Fully supports the University's Safety and Industrial Hygiene Policies. Fully investigates all injuries/accidents, either directly or indirectly. Develops and implements systems for auditing same. Provides an effective safety awareness program for all personnel. Ensures that the staff are trained and evaluated on their knowledge of and adherence to compliance policies and procedures specific to their jobs. Keeps abreast of all pertinent federal, state and Rutgers' regulations, laws and policies as they presently exist and as they change or are modified. Understands and adheres to Rutgers' compliance standards as they appear in RBHS's Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy. Performs other related duties as assigned.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	32S
Position Salary
Annual Minimum Salary	112658.00
Annual Mid Range Salary	142513.00
Annual Maximum Salary	172367.00
Standard Hours	37.50
Union Description	MPSC - Legacy UMD
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's Degree in mechanical or electrical engineering plus five (5) years of progressively more responsible experience in plant operations, maintenance or construction, two (2) years of which shall have been in a managerial capacity. Equivalent experience, education and/or training may be substituted for the education requirements.
Certifications/Licenses	Valid driver's license is required.
Required Knowledge, Skills, and Abilities	Determines requirements necessary to provide the maximum equipment and facilities operation at a minimum cost. Prepares budget for the maintenance and construction of the University Facilities and Capital Planning, highlighting additional staffing requirements and critical needs. Develops both short- and long-term project priorities. Conducts regularly scheduled meetings with facility administrators in order to upgrade service and discuss problems. Conducts routine inspection of University facilities and grounds to ensure the quality of maintenance and to identify problem areas. Continually upgrades the quality of the departmental staff, both hourly and salaried positions. Fills all vacancies in a timely manner with highly qualified candidates. Encourages self-development of the staff and utilizes both in-house and vendor training programs to upgrade skills. Develops back-up personnel for all key positions. Upgrades department communications. Develops and implements a three year strategic plan. Develops and implements a three year strategic plan and action programs for the Maintenance and Construction area. Identifies key issues plus action programs for staffing, training, safety, labor relations, facilities, energy conservation, customer service, capital, productivity, organization, affirmative action compliance, etc. Monitors and controls operations and maintenance within budgetary limitations. Enforces spending controls and routinely reviews operating reports in order to identify overspending in both the maintenance and capital areas. Takes corrective action, when necessary. SUMMARY: Under the direction of the Campus Manager, Institutional Planning and Operations, ensures the efficient and effective operation and maintenance of all physical and real properties and equipment of the facility. Monitors the planning/scheduling system and upgrades, when necessary. Develops and satisfactorily completes yearly personal and departmental objectives and reviews with the Campus Manager. Continually reviews progress and meets semi-annually with the Assistant Director to revise objectives, if necessary, and reviews status. At year-end submits completion report to the Campus Manager. Fully supports the University's Safety and Industrial Hygiene Policies. Fully investigates all injuries/accidents, either directly or indirectly. Develops and implements systems for auditing same. Provides an effective safety awareness program for all personnel. Ensures that the staff are trained and evaluated on their knowledge of and adherence to compliance policies and procedures specific to their jobs. Keeps abreast of all pertinent federal, state and Rutgers' regulations, laws and policies as they presently exist and as they change or are modified. Understands and adheres to Rutgers' compliance standards as they appear in RBHS's Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy. Performs other related duties as assigned
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment	Standing, sitting, walking, talking or hearing. No special vision requirements. Lift or exert up to 25 lbs. Office environment. Moderate Noise.
Special Conditions	Work Schedule: Monday through Friday 7:30 am - 3:30 pm

Posting Details

Posting Number	24ST1834
Posting Open Date	07/31/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement