Facility Administrative Assistant

Who we are

For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes.

Our Vision

Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment.

Our Business

Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals.

Our Value

Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world's largest organizations to reimagine waste management for a smarter, more sustainable world.

All that we're missing is you. Apply today!

About the role

The Facility Administrative Assistant will perform administrative duties for the specified location. This fast-paced role involves numerous tasks requiring advanced organization and prioritization skills. The Facility Administrative Assistant has an excellent discernment for exercising discretion and confidentiality with sensitive matters and tasks.

Position Responsibilities

• Support the billing department by assisting with invoices and receipts.

• Liaison for timekeeping system assistance and resolving issues.

• Assist in welcoming new hires, completing the I-9, and other HR related tasks as assigned.

• Gather and provide metrics to the Facility Manager and other management team members.

• Communicates corporate, regional and facility announcements and programs.

• Prepare and scan documents.

• Assist operations in scanning and uploading E-Manifesting requirements.

• Process department purchases and create purchase and procurement orders.

• Print and deliver labels and manifests to drivers.

• Input production data into relevant systems (Silvanus, Excel, NetSuite, PC Scales, etc.).

• Create and track inbound and outbound orders.

• Track and report information to clients and external stakeholders monthly, quarterly, and semi-annually.

• Support operations team with inventory tracking and reporting.

• Aid with internal and external audits and downstream vendor due diligence.

• Create various production and management reports.

• Perform office duties such as filing, typing, organizing, manual updates, report updates, and other clerical tasks.

• Assist with coordinating and communicating meetings and events, such as tours, training, meetings, company parties, etc.

• Assist with basic accounting duties, such as A/P, A/R, etc.

• Provide administrative support by ordering supplies, sending mail/UPS/packages, handling deliveries/pick-ups, organizing travel arrangements and expenses, managing schedules, etc.

• IT and telephone liaison - communicate with corporate IT about issues at the facility and assist office personnel with IT inquiries as applicable.

• Supports the Facility Manager and management team as needed.

• Other duties as assigned

Required Qualifications

• High school diploma/GED

• Minimum 1-year experience in an administrative role.

• Proficient in Microsoft Office, specifically Outlook, Word, and Excel.

• Excellent written and verbal communication skills.

• Strong organizational and prioritization skills.

• Walking, standing, and/or sitting for extended periods.

• Provide a high level of customer service.

• Ability to use sound judgment and problem-solve in a fast-paced environment.

• Ability to collaborate and build effective relationships at all levels of the organization.

• Ability to handle multiple projects, prioritize, meet deadlines, and work independently with initiative.

• Ability to follow detailed oral and written instructions.

• Ability to work schedule on-site regularly.

Preferred Qualifications

• Experience in the waste or recycling industry preferred

Total Rewards

• Health Care Benefits - start 1st day of employment

• 401k - match up to 7%

• Paid Time Off (Vacation & Holiday)

• Paid Parental Leave

• Short-Term & Long-Term Disability Benefits

• Tuition Reimbursement

• Employee Referral Bonus

Our DEI Commitment

Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law.

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Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.

If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the 'Contact Us' button. Under Inquires, select 'Careers' in the Interest field, fill out all required fields including your message. In the message section, please note this is a 'Job Application Accommodation Request'.